List of Office Accounts - DOP Finacle

These are accounts which Post office uses internally. These accounts are opened without reference to CIF ID or involvement of customers.All the operation in the account are initiated and performed by the Post Office.Example: Charge calculations, Interest calculations, Interest collected/Paid, Commission and Expenses account with the post offices and so on.

The following are the types of office accounts.

Office Account Basic (OAB) : 
Basic office accounts are simple internal accounts. These accounts will help in managing the General Ledger (GL).Accounts like Cash, Asset accounts, Liability Accounts, Contingent Accounts, Interest, Commission, Exchange, Discount, and Charges are opened under this Scheme Type.

Office Account Pointing (OAP) :
Pointing accounts are used where the transactions are created for short period, with a reference and they will have to be reversed. Example: Un Posted Office Account (Sundry A/c).

Office System Pointing (OSP) :
Users are not allowed to do any transactions on OSP accounts.The transactions are system generated and are verified on invoking or at certain events. Example:Interest calculations on a savings account will be done on a particular day. System calculates and creates a transaction and posts it.This also includes Proxy accounts

Office Account Description	Account number i.e SOL ID number followed by following last digits( for example if SOL ID is 78100100, the office account number will be 78001000405,0339 etc.)	Purpose for which account is to be used	Process to be followed
Vault Account	0405	For entering transfer of cash received or returned to Treasurer by each teller(counter)	At the start of day's operations, each Counter PA has to credit this Vault Account and Debit his Teller Account. Supervisor/SPM has to verify this Transaction ID. At the end of the day, each Counter PA will tally his cash with balance in the account and credit this account for the whole cash and debit Vault Account to make Teller Cash Account as Zero. Supervisor/SPM has to verify this Transaction and will be responsible for making all Teller Accounts as Zero before leaving the offices.
BO Settlement Account	0339	For entering transactions received from Bos duly entered in BO Daily Account. At present this is a common account for all Bos and all schemes. In future, on the day of go live, separate office account number for each BO and each scheme i.e SB, RD and TD will be intimated to the post office having BOs and user has to select the relevant BO office account while posting BO transaction. Detailed process of BOs will be circulated separately.	One Supervisor/SPM should take print out of the ledger copy of this account by invoking HACLPOA and tally all the credit and debit entries with the BO Summery on daily basis.
Post Masters cheque account	0340	For credit of maturity Value+Interest or premature value+Interest to be paid through Postmaster Cheque(to be selected as re-payments account when payment is to be made by Postmaster Cheque to customers)	One Supervisor/SPM should take print out of the ledger copy of this account by invoking HACLPOA and tally all the credit entries with the Postmaster Cheques issued against the maturity on daily basis.
New Account opening RD/TD/MIS/SCSS/PPF/Certificates by other bank Cheque.	0382	For lodging of non POSB Cheques in case of opening of new accounts of RD/TD/MIS/SCSS/PPF and purchase of certificates. After clearance, amount will be credited into this account. After Clearing, while opening accounts, amount to be debited/withdrawn from this account and credited/deposited in the concerned account of customer.	Total amount credited in this account and debited from this account should be cross verified by one Supervisor/SPM by taking print out of the ledger copy of this account by invoking HACLPOA with the SB Clearance taken into HO Summery or SO Daily Account. Supervisor has to ensure that balance at the end of each day in this account is Zero i.e against all the credits received after clearance, amount should be debited from this account and concerned accounts are credited.
Money Order transfer Account	0385	Any amount received/to be paid by SBMO/MO is to be debited/withdrawn or credited/deposited from this account.	Total debit and credit in this account should be cross verified by one Supervisor/SPM with MO Issue or MO Paid branch on daily basis by taking print out of the ledger copy of this account by invoking HACLPOA.
Deposit Reinvestment Account	0387	In case, depositor wants re-investment from one scheme's maturity value to another scheme, total maturity value+interest should be credited/deposited under this account and then amount to be invested should be debited/withdrawn from this account and credited/deposited in the concerned new account. Remaining amount can be paid by cash from this account to the customer.	One Supervisor/SPM should take print out of the ledger copy of this office account by invoking HACLPOA and cross verify all debits and credits with corresponding re-investment entries in the LOTs on daily basis. Supervisor has to ensure that balance at the end of each day in this account is Zero i.e against all the credits entered for re-investment, amount should be debited from this account and concerned accounts are credited or remaining amount is paid.
RD DEFAULT FEE Account	0384	For credit/debit of RD Default fee collected or refunded.	If this account is used for credit or refund of default fee in any case, ledger copy of this account is to be taken by one Supervisor or SPM and tally with the RD LOT.
PPF Transit Account	0322	To be used for credit/debit the amount received/paid from/to Bank on account of transfer in/out of PPF Account and then debit/credit this account and credit/debit customer PPF Account.	When any PPF Account is transferred out or in from Bank or Non-CBS post office, debit or credit will be made in this account. Whenever any PPF Account transfer is invoked, one Supervisor or SPM has to take print out of ledger copy of this account and tally with PPF LOT against corresponding entry of closure and opening.
SCSS Transit Account	0437	To be used for credit/debit the amount received/paid from/to Bank or Non CBS Post Office on account of transfer in/out of SCSS Account and then debit/credit this account and credit/debit customer SCSS Account.	When any SCSS Account is transferred out or in from Bank or Non-CBS post office, debit or credit will be made in this account. Whenever any PPF Account transfer is invoked, one Supervisor or SPM has to take print out of ledger copy of this account and tally with SCSS LOT against corresponding entry of closure and opening.
Sundry Deposit SCSS - Interest payments	0338	For paying quarterly interest in case of SCSS	It is a pointing account and while paying interest, counter PA and Supervisor has to ensure that SCSS Account number is entered in the Reference number field. Otherwise transaction will not be reflected in LOT.
SUNDRY DEPOSIT TD Interest payment	0335	For paying yearly interest in case of TD	It is a pointing account and while paying interest, counter PA and Supervisor has to ensure that TD Account number is entered in the Reference number field. Otherwise transaction will not be reflected in LOT.
SUNDRY DEPOSIT MIS  Interest payment	0337	For paying monthly interest in case of MIS	It is a pointing account and while paying interest, counter PA and Supervisor has to ensure that MIS Account number is entered in the Reference number field. Otherwise transaction will not be reflected in LOT.
Clearing Cr.. A/C. Outward Clearing Account	0017	For lodging of cheques presented by MPKBY Agents with LOT and subsequent deposit in RD and PPF at Counter.	One Supervisor or SPM has to take print out of ledger copy of this account and cross verify the amount of remittance to Bank or HO on daily basis.
Clearing Dr. A/c. Inward Clearing	0101	For giving clearance of POSB cheque received for clearing.	One Supervisor or SPM has to take print out of ledger copy of this account and cross verify the amount of drawn from Bank or received from HO on daily basis.
ECS Suspense Account	0098	For credit of MIS/SCSS interest on due date and debit on the day of clearance.	One Supervisor or SPM has to take print out of ledger copy of this account and cross verify the amount with ECS LOT and drawn from Bank or received from HO on daily basis.
Outward Credit ECS Settlement Account	0096	For outward ECS Cr. After receipt of clearance.	One Supervisor or SPM has to take print out of ledger copy of this account and cross verify the amount of remittance to Bank or HO on daily basis.
Outstation Cheque Clearing	0110	For Dr. Outstation Cheque clearing advice amount	One Supervisor or SPM has to take print out of ledger copy of this account and cross verify the amount of remittance to Bank or HO on daily basis.
Pension Upload Account (Dr.)	0408	For credit of Pension (Postal, Telecom, Railways)	For crediting pension in multiple accounts, this account is to be debited. One Supervisor or SPM has to take print out of Ledger Copy of this account at the end of the day and tally the total amount debited with the Pension credit shown in HO Summery or SO Daily Account.
Salary Upload Account (Dr.)	0409	For credit of Salary	For crediting salary in multiple accounts, this account is to be debited. One Supervisor or SPM has to take print out of Ledger Copy of this account at the end of the day and tally the total amount debited with the Salary credit shown in HO Summery or SO Daily Account.
DBT Upload Account (Dr.)	0410	For credit of NREGA, Old Age/Disabled/Widow Pension and other Govt. benefits.	For crediting Government Benefits under DBT in multiple accounts, this account is to be debited. One Supervisor or SPM has to take print out of Ledger Copy of this account at the end of the day and tally the total amount debited with the DBT amount credit shown in HO Summery or SO Daily Account.
Discontinued Scheme Accounts
Office Accounts to be used for payment of Principal  Amount Invested
For Payment of principal	0138	MAHILA SAMRIDHI YOJNA (MSY)	The procedure for payment of principal amount of discontinued schemes to be followed is : Invoke HTM in counter PA login. Select the relevant office account as debit account and enter the old registration number or old account number in Ref. No. column in the main screen. Select 'A - Additional Part Transaction Details'. Click on 'GO'. In 'Transaction Maintenance - Minor Subsidiaries Details' screen, don't enter anything in start amt. field and end amt. field. In Ref. No. enter the old registration number or old account number. In Filter, select 'U - Unresponded' and click on 'GO'. Then, the details will be displayed. Enter the amount and click on Accept. Supervisor has to verify this transaction and Discharge Journal has to be prepared manually. Amount paid can be verified from Office Account LOT or Discontinued Scheme LOT. Amount is either to be paid by Postmaster Cheque or Credit into savings account. No cash payment should be made. For payment through Postmaster Cheque, In HTM screen, click on ADD and then select ‘Credit’ option. Enter Postmaster Cheque account 0340 (for issuing Postmaster cheque). For credit into Post Office Savings Account, In HTM screen, click on ADD and then select ‘Credit’ option. Enter the SB account number if customer is having any SB account in any CBS Post Office. .
For Payment of principal	0139	FD 5 YEARS
For Payment of principal	0140	COMPULSORY DEPOSIT SCHEME 1963
For Payment of principal	0141	5 YEARS CTD
For Payment of principal	0142	10 YEARS CTD
For Payment of principal	0143	15 YEARS CTD
For Payment of principal	0144	INDIRA VIKAS PATRAS
For Payment of principal	0145	NATIONAL DEVELOPMENT BONDS
For Payment of principal	0146	10 YEARS SSC
For Payment of principal	0147	NATIONAL DEFENCE CERTIFICATE 12Y
For Payment of principal	0148	10 YEARS DEFENCE DEPOSIT CERTIFICATES.
For Payment of principal	0149	NATIONAL SAVINGS ANNUITY CERTIFICATES
For Payment of principal	0150	12 YEARS NATIONAL PLAN SAVINGS CERTIFICA
For Payment of principal	0151	10 YEARS NATIONAL PLAN SAVINGS CERTIFICA
For Payment of principal	0152	12 YEARS NATIONAL SAVINGS CERTIFICATES
For Payment of principal	0153	7 YEARS NATIONAL SAVINGS CERTIFICATE
For Payment of principal	0154	5 YEAR NATIONAL SAVINGS CERTIFICATES
For Payment of principal	0155	NSC 1ST ISSUE
For Payment of principal	0156	NSC  II-ISSUE
For Payment of principal	0157	NSC ( III-ISSUE)
For Payment of principal	0158	NSC ( IV-ISSUE)
For Payment of principal	0159	NSC ( V-ISSUE)
For Payment of principal	0160	NSC (VI-ISSUE)
For Payment of principal	0161	NSC (VII-ISSUE)
For Payment of principal	0162	10 YEARS NSC  I ISSUE
For Payment of principal	0163	5 YEAR PO CASH CERTIFICATES
Office Accounts to be used for Payment of Interest (if any) to be calculated manually.
For Payment of Interest	0411	INTEREST ON10 YEARS CTD	The procedure for payment of principal amount of discontinued schemes to be followed is : Calculate Interest amount manually Invoke HTM in counter PA login. Select the relevant office account as debit account and enter the old registration number or old account number in Ref. No. column in the main screen. Select 'A - Additional Part Transaction Details'. Click on 'GO'. In 'Transaction Maintenance - Minor Subsidiaries Details' screen, enter amount of interest calculated manually in start amt. field and end amt. field. In Ref. No. enter the old registration number or old account number. Supervisor has to verify this transaction and Discharge Journal has to be prepared manually. Amount paid can be verified from Office Account LOT or Discontinued Scheme LOT. Amount is either to be paid by Postmaster Cheque or Credit into savings account. No cash payment should be made. For payment through Postmaster Cheque, In HTM screen, click on ADD and then select ‘Credit’ option. Enter Postmaster Cheque account 0340 (for issuing Postmaster cheque). For credit into Post Office Savings Account, In HTM screen, click on ADD and then select ‘Credit’ option. Enter the SB account number if customer is having any SB account in any CBS Post Office.
For Payment of Interest	0412	INTEREST ON15 YEARS CTD
For Payment of Interest	0413	INTEREST ON FD 5 YEARS
For Payment of Interest	0414	INTEREST ON 10 YEARS SSC
For Payment of Interest	0415	INTEREST ON NATIONAL DEFENCE CERTIFICATE
For Payment of Interest	0416	INTEREST ON 10 YEARS DEFENCE DEPOSIT CER
For Payment of Interest	0417	INTEREST ON NATIONAL SAVINGS ANNUITY CER
For Payment of Interest	0418	INTEREST ON MAHILA SAMRIDHI YOJNA (MSY)
For Payment of Interest	0419	INTEREST ON COMPULSORY DEPOSIT SCM 1963
For Payment of Interest	0420	INTEREST ON INDIRA VIKAS PATRAS
For Payment of Interest	0421	INTEREST ON NATIONAL DEVELOPMENT BONDS
For Payment of Interest	0422	INTEREST ON 12 YR NAT PLAN SAVING CERTI
For Payment of Interest	0423	INTEREST ON 10 YEAR NAT PLAN SAVING CERT
For Payment of Interest	0424	INTEREST ON 12 YEARS NAT SAVING CERTI
For Payment of Interest	0425	INTEREST ON 7 YEARS NAT SAVING CERTI
For Payment of Interest	0426	INTEREST ON 5 YEAR NATIONAL SAVINGS CERT
For Payment of Interest	0427	INTEREST ON NSC 1ST ISSUE
For Payment of Interest	0428	INTEREST ON NSC  II-ISSUE
For Payment of Interest	0429	INTEREST ON NSC ( III-ISSUE)
For Payment of Interest	0430	INTEREST ON NSC ( IV-ISSUE)
For Payment of Interest	0431	INTEREST ON NSC ( V-ISSUE)
For Payment of Interest	0432	INTEREST ON NSC (VI-ISSUE)
For Payment of Interest	0433	INTEREST ON NSC (VII-ISSUE)
For Payment of Interest	0434	INTEREST ON 10 YEARS NSC  I ISSUE
For Payment of Interest	0435	INTEREST ON 5 YEAR PO CASH CERTIFICATES
For Payment of Interest	0436	INTEREST ON 5 YEARS CTD